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ACA, Wisconsin Local Council of Leaders
LCOL Meeting Minutes 12/4/2012
In attendance: Andrea Yanacheck, Andrea Yenter, Annie Hernandez
Staff: Kim Rathsack
Minutes recorded by Andrea Yanacheck.
Discussion of council changes – notification that Duane Hanson is stepping down due to personal issues. We thank Duane for his hard work and service over the years.
Discussion of structure of LCOL:
•9 total members, not counting field office staff
•Field Office Executive – Kim Rathsack
•Chair – Andrea Yenter
•Membership – open position
•Professional Development – open position
•Public Relations – Andrea Yanacheck
•Note our PR spokesperson on this commitee– Kelly Byrnes - Rossebo
•Standards – Annie Hernandez
•Legislation – open position
•Member-at-large – open position
•Member -at- large – open position
•Member-at-large – open position
All committee chairs will be selected by the LCOL Chair. The Members-at-large will be elected, with elections for those positions held in January.
Purpose of elections:
Involve all of membership.
Make sure members are represented.
Announced at the annual meeting that elections would be in January.
BT Bulletin with election information will be ready for the week before New Years. It will include position descriptions and links to the web site for more details.
2013 for ACA, Wisconsin will bring:
a culture that builds community of camp professionals and enthusiasts
a culture that communicates camp, state, and national needs
a culture that is inclusive for all our members
NCOL (National Council of Leaders – representatives of all field offices to ACA, Inc)
Gail Tumidajewicz as past Chair and Cliff Clauer have been Wisconsin’s delegates in the past.
Andrea Yenter will now be a delegate. Who else will be representing? This will be determined in conversations with interested people in the council openings.
We feel it is important for NCOL team to report back to group to work and communicate closely. The NCOL delegates should sit on the council in a position of some sort.
These were discussed as to what ACA, Wisconsin needs. These will be edited by Andrea Yenter, and sent to rest of council to look at. Once completed, they will be posted on our website so the membership knows what these involve. Final copies done by December 14. Andrea Yenter will use these in her discussion with potential new members of the council.
Discussion followed of all the position descriptions and what should be included.
Spokesperson: Kelly Byrnes is official for ACA, Wisconsin. Andrea Yenter is the secondary official spokesperson for the field office. This is not a LCOL Chair position. The spokesperson will be a part of the PR committee and work with that chair.
We are a resource to all camps. What are the benefits of being a member?
Let’s advertise the benefits of membership not just a member-camp to be accredited.
•login on ACA for web site access
•professional development discounts
•professors at UWSP
•nonaccredited camp professionals
Roles of the Membership Chair
•Recruit and promote
•Give great customer Service
•Contribute to web site and Facebook
•Support breakfasts and happy hours
•Maintain master Wisconsin camp list
•Welcome wagon – invite to upcoming events, post on facebook to welcome, intro to another member nearby.
•Work with Kim to follow up with emails from ACA, Inc
Assign Visitors and Associate Visitors
Contact person for camps and Visitors to answer questions
Attend online trainings
Communicate with ACA, Inc.
ACA Accreditation Trainers – will be posted on web site
Karen Peck Katz
Annie will send email to introduce self
She is setting up trainings for January and spring
Liaison with state
When meeting with officials, be accompanied with a second person from committee.
Monthly check in with Karen Brock.
Support camps with DHFS175
Stay on top of Wisconsin and national news that affects camp community
Link codes to the internet by linking ACA page to Wisconsin page (public policy and government regulations)
Public Relations Chair:
General Public (educate public on camp opportunities and value of camp) - TV, Radio, Spokesperson, Time Warner Cable
Seek new PR (Press Releases, seek new media outlets outside Milwaukee)
Electronic Communication (web site and Facebook with LCOL)
Camp Community (sharing staff certification/training info)
Professional Development Chair:
Immediate responsibilities: (add these to all job descriptions)
Potential responsibilities: (add these to all job descriptions)
Conferences financial assistance budgeting (national, midstates, SCLA)
EPIC (Laura Beilman-Dulin) (national, midstates, happy hours)
Advertise ACA Inc educational opps online
SCLA nuts and bolts
Weekend conference for college students and camp professionals to support and educate college students. Moved to regional recently. Gordie oversees the regional conference.
Actively participate in a committee (PR, Membership, Professional Development)
Attend LCOL meetings
Positively represent ACA, Wisconsin and ACA Inc. to the membership
Be the eyes and ears of membership
Who’s Who? Andrea Yenter will email and call. Goal is to have new chairs on board for January meeting; get interest for Members-at-large to have for the election. For interest in committees, Andrea Yenter will conduct preliminary contact – then refer to the committee chair to connect with those folks.
Call for Chair interest:
Include: Detailed, recruit dynamic committee members
Email for Committee and Members at Large interest:
Include: options for committee tasks and let’s connect about your interest
Term for Members At Large: 3 year term limit, can be reelected
Term for Chairs: check in annually, have a plan for succession
All Chairs send 2012’s plan and timeline to Andrea Yenter to make a master calendar for 2013. This will help us keep the LCOL on time and on task.
Items from this meeting to complete:
1. Finalize minutes and publish on website. Minutes will now be available to all members of ACA, Wisconsin to review.
2. Finalize all LCOL council members position descriptions and post on website. Use in recruiting efforts for new members.
3. Finalize the 2013 work calendar.
4. Contact all interested ACA, Wisconsin members to plan and prepare for elections in January.
5. Plan next LCOL meeting.
6. Finalize NCOL delegates for 2013.
Current Local Council of Leaders, Wisconsin
Andrea Yenter- Chair firstname.lastname@example.org
Andrea Yenter has a long history with the Wisconsin Lions Camp, a camp for children and adults in the state of Wisconsin with disabilities. The camp is provided free-of-charge thanks to the generosity of the Lions, Lioness and Leo Clubs of Wisconsin and many other private donors who are a part of the Lions Camp Family. The camp serves approximately 150 campers a week with 55-65 staff each week. She was originally introduced to Camp in 1987 at the age of nine. She has a moderate to severe hearing loss and wears two hearing aids. After just one time, she was hooked and attended every year through 1993 as a youth camper. She volunteered the summer of 1994 for a few weeks, and then took on the cabin counselor role for two summers. In the summer of 1997, Andrea moved into the role of Unit Director, a summer administrative position. After the summer of 1999, a full time position for Program Coordinator opened up – and she was hired! 2001 saw Andrea take over as the Assistant Camp Operations Manager after the previous one “retired” from camping. In 2003, she stepped into the role of Camp Operations Manager and has been in that role ever since.
Andrea is currently a member and Treasurer of the Rosholt Lions Club, and is the secretary and member of the Rosholt Area First Responders. Andrea is also active in the national organization, the Conference of Lions Camps as the secretary/treasurer and also serves on the Wisconsin board of the American Camp Association (ACA).
Andrea Yanacheck – PR Chair email@example.com
Andrea has worked in camping for over eleven years. Most of her professional career has been as the Camp Director for Alice Chester Resident Camp with Girl Scouts of Wisconsin Southeast. Currently she oversees the council’s Volunteer-Led Day Camps which welcomes nearly 4000 girls and 1000 adult volunteers each summer. She has been on the Local Council of Leaders since 2008 overseeing the mini fairs and awards for Wisconsin. Being a Standards Visitor is one of her favorite parts of summer because it’s a smart way to find brilliant ideas from other camps. Most campers call her by her camp nickname Velma. So when you find her on Facebook, look for Velma Yanacheck.
Annie Hernandez- Standards Chair firstname.lastname@example.org
Annie has been a member of ACA, Wisconsin since 2005. She has served on the Local Council of Leaders since 2008 as a Member-At-Large and Chair of the Professional Development Commitee. Annie has volunteered as a commitee member for the Wisconsin Camps Student Workshop, Student Camp Leadership Academy (SCLA) and the Mid America Camping Conference (MACC). She has been a Standards Visitor since 2009 and will take over as Chair of the Standards Committee for the 2013 summer camp season.